Finance & Administration Manager

GUARDIAN INSURANCE BROKERS

Abu Dhabi

NATURE AND SCOPE

The incumbent is the head of the F&A Department. Main responsibilities:

Maintains an excellent working relationship with all key departments, financial institutions, outside suppliers, vendors, and agencies, as well as with all relevant staff support groups.
Entrusted with the necessary authority to accomplish his objectives, while operating within established Company Policies, Procedures, and ethics, as well as observing pertinent business standards, laws, rules and regulations.
Assist the CEO and COO with the preparation of operating and Strategic Plans in accordance with approved budgets while working in liaison with all relevant stakeholders (both internal and external). Close coordination with and management of the Company’s human talent as well as full commitment to Client Relations and Customer Satisfaction are absolutely essential.

This position is for a team-oriented positive-minded individual with a solid ability to handle pressure and demonstrate flexibility in a highly competitive, difficult, and strategically important business environment. It demands good attention-to-detail, strong interpersonal managerial skills, and constant follow-up. Preferably multi-lingual and multi-cultural, he must be fully computer-literate, analytically-minded, and persuasive at presentations. He must ensure that his superior is always well informed, in an adequate, regular, and timely manner, so as to assist the decision making process as/when required.

Overall Objective:

To hire, train, retain and lead a qualitatively superior team of Finance & Accounting employees with the overall responsibility of ensuring the accurate and timely reporting of financial information.

Accountable for:

Financial planning and financial management; with input from Business Units; whether owned or franchised.
Efficient financial policies, guidelines and processes.
Positioning the company on a strong financial footing for optimal returns, as well as risk rating that impacts the ability to raise cash at preferential terms.

Key Roles:

Stimulate and/or validate rigorous financial planning and management practices
Provide strategic and financial guidance, to ensure resource efficiency and effectiveness
Manage financial matters that impact Business Units
Ensure optimal utilization of financial resources
Ensure clarity and relevance of accounting structures and guidelines
Refine and institutionalize financial planning and budgeting processes, including reporting, financial policies and procedures, and any other processes
Support Top Management in assessing the business case of new opportunities
Lead the development of financial capabilities company-wide
Follow-up on any/all investments’ performance – as/when required

PRINCIPAL ACCOUNTABILITY:

Set up a management reporting structure to determine basic characteristics such as origin and report flow, format, frequency, distribution and purpose or function of reports;
Set up a financial management system for shared services;
Coordinate with colleagues/associates/stakeholders originating, handling, processing, or receiving reports to identify problems and to gather suggestions for improvements;
Recommend establishment of new or modified reporting methods and procedures to improve report content and completeness of information;
Coordinate with Top Management to develop standard monthly reporting packs that meet requirements;
Review budgeting and forecasting process to develop financial management reports and analysis on budget information;
Lead preparation of studies, reports and analyses in areas such as budgets, forecasts, financial plans, statistical reports, cash flow projections and business forecasts;
Make recommendations regarding cost saving or profit generating opportunities and profitability improvement strategies;
Research, coordinate, and help prepare economic reports on subjects such as rate of return, depreciation, working capital requirements, investment opportunities, investment performance and impact of any governmental requirements;
Develop a formal policies and procedures manual; and
Gather, analyze, summarize, and prepare recommendations regarding financial plans, acquisition activity, new business planning, trended future requirements and operating forecasts
Ensure employees always adhere to the highest ethical standards
Provide detached, objective, authoritative advice to the Managing Director
Maintain excellent relations with all stakeholders