Executive Secretary to support GM
Abu Dhabi
Industry: Engineering
Career: Mid Career
Job Location: Abu Dhabi
Salary: AED 5001-7000
Experience: 5 - 7 Years
Job Type: Full Time
Gender: Any
Email: sales@kmc-me.com
Description:
Job brief;
We are looking for a competent Executive Secretary to support GM in our company. He/She will be the one to organize and maintain the GM schedule and assist them by performing a variety of administrative tasks.
Responsibilities:
- Maintain GM agenda and assist in planning appointments, board meetings, conferences etc. Maintain GM calendar.
- Attend meetings and keep minutes and relevant reminders after the meetings.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.
- Setup GMs travel arrangements. Visa, Tickets, Hotel bookings and every other requirement before, during and after his travel.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance to GM for all expenses incurred.
- Maintain electronic copy and hard copy of all the relevant information ensuring data is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned
- Meet and greet clients and visitors .Setup accommodation and arrangements for company visitors.
- Create, transcribe, and distribute meeting agendas and minutes.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Maintain Data base of all the contacts, topics of correspondence and companies visited
- Maintain a regular mailing list for all the major festivals
- Organize his mails, files and folders on his computer
- Supervise support staff and collect records on a regular basis
- Other duties as assigned.
Requirements:
- 5-7 years of exp
- A masters degree in Law/Finance/Management preferred
- Experienced in multitasking roles, data management and coordination
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and
- In depth knowledge of office management
- Familiarity with basic research methods and reporting techniques
- Excellent organizational / time-management skills and decision making skills
- Outstanding communication and negotiation abilities
- Decision Making Ability , Integrity and confidentiality
- Engineering background or person working with engineering company preferred.
Salary – AED 5000 – 6000 and other benefits as per UAE Labor Law.
Location – Abu Dhabi
Timing – 8:30 am – 6:00 pm from Saturday through Sunday with 2nd and 4th Saturdays off.
