HR / ADMIN ASSISTANT

HR / ADMIN ASSISTANT - DUBAI

Industry: Facility Management

Career: Management

Job Location: Dubai

Salary: Unspecified

Experience: 2 - 5 Years

Job Type: Full Time

Gender: Any

Description:

REQUIRED HR/ADMIN ASSISTANT FOR THE BELOW ROLES AND RESPONSIBILITY:

Attendance Monitoring / Updates

1. Attendance Checking – Overall attendances checking.
2. Attendance Encoding – Noting the Attendance in our Daily, Monthly and Yearly Files.
3. Schedule Encoding Comments – Placing the attendant comments on our daily Schedules (Excel file) for salary references.
4. Schedule Checking – verifying if all the schedules are daily included with comments.

Payroll:

1. Attendance Checking – Overall attendances checking.
2. Payroll System Attendance – Recording all the Attendance in Payroll system, Recording Fix hrs, Overtime hrs and Gap hrs etc.
3. Overtime encoding – Checking all the staff overtime to encoding in the payroll.
4. Payroll Full system Monitoring

Documentation:

• Staff Files:

1. To maintain staff files like PPT, RV, EID,Labor card,Picture
2. Update staff Bio Data
3. Updating alphalist every day
4. Checking PPT expiry of the staff to inform them for renewal
5. Every month prepare the staff list for renewal
6. Coordinate with HR to renew labor, Residence

• Direct Debit Forms:

1. Prepare Direct debit forms for all Direct deductions ( EID, Change of status, Exit ticket, traffic fine)
2. Submit to the Finance Head to process in the payroll.
3. Official Memos / Promotion letter / Termination:
4. Doing memo in terms of absence, late marks, disciplinary action, official letter for leave, promotion, salary increment and official informations.
5. Drafting memo on the advise of HR Manager / MD
6. Get it signed by the HR AND MD (IF NEEDED) and CC ing always to the concerned department or persons.
7. Send the Memo to Respective person / Department
8. File a copy of the Memos / Letter in your Record
9. In case of Termination, take the receiving Signature from the concern employee and file that copy to his personal file and official memo file
10. Save memo/letter as a soft copy.
11. All the letter/ memo have difference reference number with the code.

• HR Activities

1. Email – Includes Email to all the Persons related to HR & Admin operations.
2. All Tylos HR & Admin Documents

• Offer Letter – To prepare offer letter for new employees.
• Salary Advance- Fill the ‘Cash Advance” form, sending to Employee for Signature, then get signed HR and Accounts, then get it approved by the Managing Director.
• Briefing & Orientation- Company Rules and Regulations – Giving brief Orientation to all the New Employees related to company Rules & Regulations/ Ductions and Penalties etc.
• Company ID – Sending request of New Employees Cards to our Supplier for printing.

3. Filling and Arranging – Making Files for New Employees, Filing all the HR & Admin related              docs..

• PEST CONTROL:

1. Doing pest control in our labor camp yearly 4 times
2. Doing pest control in our Warehouse yearly 2 times.
3. Doing pest control in our office yearly 3 times.
4. Yearly maintenance work in office and accommodation

• Bank Account Opening:

1. Prepare the document for bank account opening ( Application, PPT, VISA, EID)
2. Send the application to bank
3. Follow Up with bank to get account details:
4. Make Sure to update in the payroll system.
5. Vehicles Maintenance & Monitoring: (Building Cleaning & Rent a CAR)
6. Vechical report Review and Dealing with Garage for Repair & Maintenance of the Vehicles.
7. Arrange for the pasing
8. Insurance Renewal
9. Vehicles renewal
10. RTA system Handling
11. Fina payment process
12. Assisting HR in all Matters & Reports
13. Coordinating with Operations, Clients, Accounts
14. Preparing all types of Reports as asked by MD / HR
15. Filing all the documents
16. Preparing Reimbursements

If any interested for the above, please submit your updated cv at; hrtyloz@gmail.com